Business owners and management teams often must make tough decisions about how to manage operations in their organization, and one of the decisions that you may be debating right now is whether to do an ERP implementation. Enterprise resource planning (ERP) is a system that can be used with great benefits to your organization, but it also can take time, effort and financial resources to adopt and to use on a regular basis.
If you are wondering why ERP systems can benefit your organization, the bottom line is because their benefits far outweigh the initial cost and the time and effort associated with incorporating the software into your organization’s efforts. By learning more about why ERP is the software solution you should be using, you may be ready to start exploring the options to find the right ERP solution for your business to use.
ERP packages are not cheap, so it can seem unlikely that the program would actually save your organization money. However, this is exactly what can happen. An ERP unifies many of the systems that may currently be fragmented in your organization, and this ranges from everything from product development and supply chain management to IT support, management and more.
By unifying systems, you will create cost-efficiency and improved business processes. More than that, your organization can save money by eliminating the need for different users to be trained on different systems. All will be trained on one system, and there is cost and time savings associated with this.
The features of ERP applications can vary depending on the program that you are using, but all of these systems enable you to share and edit data as well as to improve security and access. There is no need to merge information across various systems or sources. Because all of the data is compiled, stored, shared and accessed through a single system, there is no concern about how accurate, complete or secure the data files are.
The right ERP can make it easier and faster for your team to generate various reports, and this may include everything from income and expense statements to customized reports based on metrics and trends. The ability to have access to these reports quickly enables you and your team to make better decisions more quickly. You will not need to rely on your IT staff to generate the reports that you need.
Without an ERP, you and your staff members may have redundancies in operations, or you may have to waste time completing repetitive tasks manually. This can ultimately have a negative impact on your bottom line. An ERP will eliminate this time waste, and this can ultimately have a positive affect on your organization’s productivity, efficiency and profitability.
An ERP is an internal system, so you may not think it has much to do with customer satisfaction. However, this is not the case. The right ERP software solution can be used in various marketing tasks, and this relates to processes that include lead generation and customer acquisition to late-phase customer service and customer retention. Ultimately, it can help you to better communicate with your customers and clients through all stages of the process.
Simplified Regulatory Compliance
If your organization is like most, your team may spend a considerable amount of time trying to comply with regulations related to the Federal Information Security Management Act, the Sarbanes-Oxley Act and others. Successful execution of your ERP project can help you to gain and maintain compliance through the improved ability to manage and secure data and to generate suitable reports.
Improved Inventory and Production Management
If your organization utilizes inventory and has a production process, you can also benefit from improved management in these areas. An ERP can be used to simplify the task of reducing overages, improving production and delivery schedules and more. It makes it simple and easy to optimize your efforts rather than to create an informed guess about volumes, processes and more.
The decision to use an ERP as well as the decision about which ERP to incorporate into your organization are not matters to take lightly. By defining your ERP requirements matched against the features and benefits of specific programs, you will be able to better determine which software solutions may be a best fit for you.
Whether you are looking for on-site or a web-based ERP, if you are ready to evaluate ERP vendors, take a look at our top ERP system recommendations to have a better understanding of the top solutions in the ERP market.